Careers

Administrative Assistant – Job Description:

  • Telephone/switchboard
    • Answer and log calls to customer service, taking messages, follow up as required
    • Send/receive couriers
    • Distribute mail in – send out-going
  • Travel arrangements
  • Office purchases
    • stationary
    • office supplies
    • photocopier
    • kitchen supplies
  • Booking appointments, conference rooms, call conferencing, and projector reservation
  • Hosting duties:
    • Hosting clients
    • Organizing internal lunches
    • Assisting with internal activities
    • Boardroom preparation
    • Clean up
  • Handling building matters (premises issues); logging service calls
  • Generating correspondence as required
    • emails,
    • letters
    • proposals
    • contracts
    • Any other administrative documentation
  • Extensive French translation of internal and external correspondence and documentation as required
  • Assisting in Accounting tasks:
    • Invoicing, month-end processing, and related management reporting
    • Accounts receivable and account reconciliations
    • Research and preparation and tracking of software maintenance and monthly SaaS contract renewals
    • Daily bank deposit
  • Any other administrative tasks required

Skills required:

  • Fluently bilingual (oral and written) and excellent French translation skills
  • Proficiency re MS Outlook, Word, Excel, Powerpoint
  • Punctual, reliable, dedicated and discreet
  • Collaborative team player
  • Excellent attention to detail
  • Exceptional time management and organizational skills
  • Ability to take initiative and show resourcefulness
  • Ability to manage and perform multiple tasks simultaneously

To apply please send your CV to nhorvat@momentis.com