Careers
Administrative Assistant – Job Description:
- Telephone/switchboard
- Answer and log calls to customer service, taking messages, follow up as required
- Send/receive couriers
- Distribute mail in – send out-going
- Travel arrangements
- Office purchases
- stationary
- office supplies
- photocopier
- kitchen supplies
- Booking appointments, conference rooms, call conferencing, and projector reservation
- Hosting duties:
- Hosting clients
- Organizing internal lunches
- Assisting with internal activities
- Boardroom preparation
- Clean up
- Handling building matters (premises issues); logging service calls
- Generating correspondence as required
- emails,
- letters
- proposals
- contracts
- Any other administrative documentation
- Extensive French translation of internal and external correspondence and documentation as required
- Assisting in Accounting tasks:
- Invoicing, month-end processing, and related management reporting
- Accounts receivable and account reconciliations
- Research and preparation and tracking of software maintenance and monthly SaaS contract renewals
- Daily bank deposit
- Any other administrative tasks required
Skills required:
- Fluently bilingual (oral and written) and excellent French translation skills
- Proficiency re MS Outlook, Word, Excel, Powerpoint
- Punctual, reliable, dedicated and discreet
- Collaborative team player
- Excellent attention to detail
- Exceptional time management and organizational skills
- Ability to take initiative and show resourcefulness
- Ability to manage and perform multiple tasks simultaneously
To apply please send your CV to nhorvat@momentis.com