Administrative Assistant – Job Description:

• Telephone/switchboard
  • Answer and log calls to customer service, taking messages, follow up as required
  • Send/receive couriers
  • Distribute mail in – send out-going
• Travel arrangements
• Office purchases
  • stationary
  • office supplies
  • photocopier
  • kitchen supplies
• Booking appointments, conference rooms, call conferencing, and projector reservation
• Hosting duties:
  • Hosting clients
  • Organizing internal lunches
  • Assisting with internal activities
  • Boardroom preparation
  • Clean up
• Handling building matters (premises issues); logging service calls
• Generating correspondence as required
  • emails,
  • letters
  • proposals
  • contracts
  • Any other administrative documentation
• Extensive French translation of internal and external correspondence and documentation as required
• Assisting in Accounting tasks:
  • Invoicing, month-end processing, and related management reporting
  • Accounts receivable and account reconciliations
  • Research and preparation and tracking of software maintenance and monthly SaaS contract renewals
  • Daily bank deposit
• Any other administrative tasks required

Skills required:

• Fluently bilingual (oral and written) and excellent French translation skills
• Proficiency re MS Outlook, Word, Excel, Powerpoint
• Punctual, reliable, dedicated and discreet
• Collaborative team player
• Excellent attention to detail
• Exceptional time management and organizational skills
• Ability to take initiative and show resourcefulness
• Ability to manage and perform multiple tasks simultaneously

To apply please send your CV to nhorvat@momentis.com